Reservation Forms

If your conference has arranged for you to contact us directly to request a housing reservation, please find the reservation form for your conference below. Please complete the reservation form, and return to us.

Payment must be received at the time of the reservation request for the reservation to be confirmed.

Please read each reservation form to learn about what services have been arranged for your conference group.

Thank you for choosing to stay at UC Davis.

Conferences 2023

Specific accommodations have been set aside for individuals attending the following conferences. We are currently updating the provided links for our new season.


Summer Visitor Housing 

Summer Visitor Housing (pdf)

Conference Housing Informational Documents

General Information

The General Information document provides information about accommodations and dining services for conference planners and their guests. This information is specifically for those guests whose accommodations have been arranged in conjunction with a conference agreement.

General Information (pdf) document

University & Residence Hall Regulations

University & Residence Hall Regulations outlines critical University and residence hall regulations applicable to all guests staying in the residence halls.

Download the University & Residence Hall Regulations (pdf) document

Cancellation Policy

To qualify for a refund, all cancellations must be made at least two weeks prior to the first reserved arrival date; a service fee of $25 will be deducted from the refund amount. A refund check will be mailed approximately four to six weeks after notification. Full payment will be forfeited if cancellation notification is not received at least two weeks prior to the first arrival date of the conference. Complete and submit a Personal Refund Request (pdf) form to request a refund.