Residence Hall Living for Summer Session Students

Incoming and current UC Davis students enrolled in Summer Session 1 and/or 2 at UC Davis are eligible to live in the residence halls. If you are a current UC Davis student not taking Summer Session, but need continued housing, Student Housing and Dining Services is offering an exception for accommodations due to the COVID-19 pandemic. Housing requests are specific to the summer session term(s).

The Online Contract for Summer Session Housing must be submitted by the due date(s) indicated. If you have trouble accessing the portal, please contact Conference Housing at conferencehousing@ucdavis.edu or call 530-752-8000 and provide your full name and student identification number.

Assigned residence hall buildings have a television lounge, study lounge, and laundry room on the ground floor, as well as an open lounge on each living floor. Rooms are grouped in clusters of four or five rooms positioned around each bathroom; clusters open onto hallways.  All buildings feature elevators, and laundry rooms.

Summer Session Students will be housed in double occupancy rooms (subject to change due to COVID-19). All rooms are furnished, carpeted, and air-conditioned. During the summer months, the area service desk staff are available to provide modified assistance to students. 

NOTICE TO STUDENTS CURRENTLY LIVING IN THE RESIDENCE HALLS; if you are currently living in the residence halls, are taking Summer Session 1 and/or need Interim Housing due to COVID-19, Interim Housing (June 15-21) is available until SS1 housing begins (June 21). 

  • You will need to request an Academic Year Extension Request (pdf) from Student Housing by May 29, 2020 at (530) 752-2033 or housing@ucdavis.edu, for Thursday, June 11 to Monday, June 15, ($300 fee applies.) No Meals are available during this extension housing period.
  • You will need to request Interim Housing by using the Summer Session 1 housing application through the myHousing Portal by May 29, 2020, for Interim Housing June 15-21 by May 29, 2020 (6 nights for $339.90 Interim Housing fees apply). Payment due date June 8, 2020. No Meals are available during this interim housing period. Contact Conference Housing at (530) 752-8000 or conferencehousing@ucdavis.edu with any questions.

NOTICE TO STUDENTS WITH CONFIRMED RESIDENCE HALL HOUSING FOR FALL 2020; if you are taking Summer Session 2 and/or need Interim Housing due to COVID-19, Interim housing until Fall 2020 housing is available (September 12 to September 22). 

  • You will need to request Interim Housing  once you have your fall housing room assignment (Mid to late August) by emailing Conference Housing at conferencehousing@ucdavis.edu by Sept 1, 2020 (10 nights for $809.20 Interim Housing fees apply). Payment due date Sept 8, 2020. This cost includes meals during this interim housing period. Contact Conference Housing at (530) 752-8000 or conferencehousing@ucdavis.edu with any questions.

2020 Rates

Occupancy     Rate Per Summer Session

Double           $2,628.49

Class registration and payment must be made by the deadline in order to guarantee housing reservation. Please contact Financial Aid office for any funding questions for Summer Session Housing fees.

Reservations

Incoming and current UC Davis students enrolled in Summer Session 1 and/or 2 at UC Davis are eligible to live in the residence halls. If you are a current UC Davis student not taking Summer Session, but need housing, Student Housing and Dining Services is offering an exception for accommodations due to the COVID-19 pandemic. Housing requests are specific to the summer session term(s).

Contracts must be completed by specified deadlines in order to reserve space.

The deadline for Summer Session 1 Housing Contract is due Monday, May 29, 2020, and Payment is due through MyBill Monday, June 15, 2020. 

The deadline for Summer Session 2 Housing Contract is due Monday, July 20, 2020, and Payment is due through MyBill Monday, July 27, 2020. 

Reservations will be made on a first come, first served basis and cannot be guaranteed until contract and payment is received. and Summer Session registration is verified.  

Special Accommodations: Students with disability, medically related condition, or the need for housing according to gender identity are asked to follow the specific online link for Special Accommodations when completing the Online Contract for Summer Session Housing to ensure that these needs are accommodated.

Contract Cancellations

Is refundable as follows:

a. If written notice of cancellation is received before June 15, 2020 for Session 1 and before July 27, 2020 for Session 2, a full refund will be made, minus a $25 administrative service cost.

b. If written notice of cancellation is received after June 15, 2020 for Session 1 and after July 27, 2020 for Session 2, no amount will be refunded. NOTE: No refunds will be approved if your housing needs change due any updated COVID-19 restrictions.

c. If the student experiences extenuating circumstances including but not limited to dismissal from Summer Session courses, withdrawal from Summer Session, or denial of admission to Summer Session, a Personal Refund Request (pdf) form may be submitted to conferencehousing@ucdavis.edu and the student may be eligible to receive the unused portion of the room and board fee, less $25 administrative service cost. Please note; the condition must originate after the contract was signed and Conference Housing reserves the right to determine if a refund will be granted and the amount of the refund.

Dining

You will receive a room access/dining card with your check in packet. Summer Session fees include three meals per day in a specified dining commons including weekends and university holidays. Neither credits nor refunds will be granted for meals not eaten. Meals between the Summer Session break from Session 1 to Session 2 are not included, but individual meals can be purchased at the dining commons facility during this period.  Meals are professionally prepared and served platform style. Unlimited servings, a variety of specialty entrees and side dishes, salad, and dessert bars offer something for every palate. All meals are planned by a registered dietitian, and include balanced options for vegan and vegetarian guests; if you have specific dietary concerns, please talk to a dining commons manager. Our dining commons menu can provide you with additional information on current menu offerings. One dining facility is open during the summer; dining location could change during your stay depending on area occupancy. There is a replacement charge for a lost room access/dining card. 

Dining Hours:

Breakfast 6:45am - 9:00am, Lunch 11:00am - 2:00pm, Dinner 4:45pm - 7:00pm

Market Express meals are available in the area market for guests who are unable to return to the dining room for a meal during the meal period. A Meal Swipe from your room access/dining card will provide you the choice of entree, beverage, and two sides, from a wide selection of available items.  Access to the dining room will be denied for meal periods when Market Express meals have been used.

What to Bring

All residence hall rooms are furnished with a bed, dresser, desk, chair, lamp and wastepaper and recycling baskets. Items to bring include: 

  • Clothes for all climate types, including rain gear
  • Bathrobe or something to wear to the community bathroom
  • Warm coat or parka
  • Coat hangers
  • Toiletries
  • Mirror 
  • Bedding: sheets to fit  extra-long twin (38" x 80"), pillows and pillowcases, mattress pad, comforter and/or bedspread, blankets
  • Washcloths and bath towels
  • Hand towels 
  • Alarm clock (preferably with a battery back up in case of power outages)
  • TV, radio, video and music players, video games, movies and music, other electronic entertainment:
  • Energy Star rated is preferred
  • Items to decorate your room: pictures, posters, plants (Note: Students may NOT nail or screw items into walls; poster putty thumbtacks and pushpins are okay)
  • Computer
  • Read the UC Davis recommended computer configurations for students; Energy Star rated is preferred
  • Read the UC Davis Computer Ownership - FAQ for Students
  • Important: Because Windows XP is no longer supported by Microsoft and represents a significant network security risk, beginning in June 2014 campus computer networks and related log-in portals will deny access to computers running Windows XP; students should not bring computers running Windows XP to campus; for additional information about unsupported computers, read the "Obsolete Computers" section on the UC Davis recommended computer configurations for students
  • Computer cable lock to secure computer to your desk
  • External keyboard and mouse (if you use a laptop) (*using an external keyboard and mouse can greatly improve ergonomics)
  • Computer needs; a surge protector, flash drive, mousepad, and small screwdriver
  • Printer and extra ink cartridges (Energy Star rated is preferred)
  • Coaxial Cable (long) for television
  • First aid kit
  • Flashlight
  • Bicycle, bicycle helmet, bicycle lock, light for nighttime riding, and basic tools
  • Sports equipment: rollerblades, basketball, tennis racquet, etc.
  • Laundry supplies, iron, laundry bag, or basket
  • Checkbook and/or bankcard
  • Health insurance card and other forms of identification (e.g., driver's license)
  • Names, addresses, and phone numbers of your bank and credit card companies
  • Eye masks, earplugs, and white noise machines (to help with sleeping)

What not to bring

  • Appliances that are not UL-approved
  • Torchiere halogen lamps
  • Candles
  • Space heaters
  • Refrigerators and microwaves that are larger than the maximum allowable size
  • (Note: the maximum allowable refrigerator size is 4.5 cubic feet and 35 inches tall; the maximum allowable microwave size is 800 watts)
  • Hot plates and burners
  • Humidifiers (humidifiers have been known to cause mold; however, exceptions will be made if there is a medical need)
  • Weapons of any kind, including decorative swords and paintball guns
  • Fireworks, firecrackers, flammable liquids, and other explosive or incendiary devices
  • Items that are illegal to possess
  • Hover boards “due to the recent fire danger and product recalls”
  • Large stereo equipment
  • Amplifiers
  • Cases of bottled water 
  • (Note: you won’t need to bring your own water as we provide each residence hall student with access to residence hall bottle filling stations that provide free filtered water)
  • Toilet paper

Prohibited 

  • Alcoholic beverages in public areas and not in the presence of guest under drinking age of 21
  • Smoking on campus and in residence halls, residential space or property or parking lots
  • Fireworks, ammunition, explosives, or flammable materials in the residence hall area
  • Cooking appliances such as popcorn poppers, hot plates, burners, toaster ovens, coffeepots, candles, etc.
  • All pets and animals in the residence halls, except with advanced approval for a registered service or assistance animals

When You Arrive

When you arrive, please check in at the Conference Desk located in your assigned housing area; this year Summer Session will be assigned to the Tercero housing area. The assigned desk closes at 11:00pm each night, if you plan to arrive after this time, please call 530-752-2900 for staff member assistance. 

Tercero Area Check-In

The Tercero Service Desk is located on the first floor of the Tercero Services Center (TSC). Main entry into the TSC is from the north/south; the Service Desk is located immediately inside the entrance.

View the Tercero Area Check-In Map and Directions (pdf) for more information.

Desk Services 

Conference Housing Desk is open daily from 7:30am - 11:00pm. On-call staff are available from 11pm to 7:30am by calling after-hours assistance at (530)-752-2900. In addition to providing check in and out services, the desk staff will provide lockout assistance, maintenance, and custodial service requests. There is also a limited supply of irons and alarm clocks that can be checked out during your stay.

Room Access/Dining Cards

You will use your AggieCard to access/dining card upon check in that will unlock your exterior building entrance as well as the door to your room; building entries are locked at all times. Please be sure to carry your access card with you and lock your door. If you are locked out of your room or building, you may go to the Conference Housing Desk where a staff member will assist you with your lock out. There is a replacement charge for lost or unreturned room access/dining cards.

Parking

If you are arriving by car, please park in the housing area visitor lot. Daily parking permits can be purchased at vending machines near the entrance of visitor parking lots.  There is a charge for campus parking each weekday; parking is free Saturday and Sunday except during special events. Please contact Transportation and Parking Service at (530) 752-8277 for current rates.

Computer Access & Television Service

In keeping with students' technological needs, Student Housing offers all our residents direct Internet access and basic cable television service. Please visit the Student Housing Residential computing webpage for computing information, and the Chanel guide to review television programming. 

Please note that academic year services (i.e. Tech Support, Help Desk, printer services, access to Computer Centers, and Student Housing movie channels) are provided on a limited basis for summer Conference Guest attending Summer Sessions.

Student Computer Technology

Summer Session Students will have access to the Tercero Computer Center (limited hours 7:30am- 11pm) located at the Tercero Services Center, north end. Please contact UC Davis IET department for information regarding computer technology or internet questions @ (530) 754-4357.  You can refer to student computing for more computer resources:  https://iet.ucdavis.edu.

Important Telephone Numbers 

  • Emergency (in-progress) - 911
  • Conference Housing Desk - (530) 752-2900 - open daily from 7:30am - 11:00pm (11:00pm-7:30am - on call after hours) 
  • Conference Housing Office - (530) 752-8000 - 8:00am to noon/ 1:00 pm, 4:30pm

Mail

Incoming mail is held at the Tercero Desk Mail room this summer. Summer Session residents will receive email notifications. Mail is available Monday-Friday, 8am - 5pm, for pickup by the resident. Mail pickup is unavailable on the weekends. Mail should be addressed as follows: 

Your Name: Summer Session 1 or 2

Current Hall: 584 Tercero Hall Circle,

Scrub Oak Hall: 598 Tercero Hall Circle,

Live Oak: 622 Tercero Hall Circle,

Davis, CA 95616-5208

During your Stay

  • Card operated washers and dryers are located within the residence hall area
  • Select from the following user guides for instruction for using your thermostat
  • Furniture and furnishings must not be removed from any room/suite.
  • Guests are responsible for maintaining room or suite.  Vacuum and cleaning supplies can be checked out at the area conference Desk
  • Custodial Services are provided in public areas
  • Regularly dispose of excess trash only in the designated trash/recycle locations in your building
  • Return furniture to original position
  • Check out at or before 12pm Noon to avoid late check-out fees
  • Upon checkout, visit the area Conference Desk to return your key
  • Promptly report  facilities issues, damages, or lost room access/dining card 

Checking Out Procedures

  • Dispose of extra mess in room or suite
  • Trash must be removed before check-out using receptacles 
  • Return rearranged furniture to original place before checkout
  • Guests are asked to lock room doors and turn off air conditioning & lights
  • Report any damages or lost keys before or at time of checkout 
  • Check out by 12pm Noon to avoid late check-out fees
  • Upon checkout, visit the area Conference Desk to return room access/dining card

A checkout time of noon has been established for all guests in order to allow time to prepare for new Conference Guests arrivals. A late fee will be assessed for guests failing to check out by their designated checkout times. Arrangements must be made in advance if luggage storage will be needed; limited space is available. There is no charge for this service, as space is not guaranteed. Guests departing before 7:30am should make arrangements with the desk staff the previous day.

Laundry

Washers, dryers, and detergent dispensers are available in each residence hall/suite complex and are card-operated. Laundry rates subject to change. All Student Housing washers and dryers are operated with a debit or credit card issued by VISA, Master Card, American Express, and Discover Card. Guests should report malfunctions to the vendor; their number is posted in the laundry rooms.

Custodial Services

The residence halls are serviced by custodial staff who work daily to keep community spaces, public bathrooms, hallways, and stairwells clean and looking nice. Excessive messes caused by community members will not be cleaned by custodial staff, and residents may incur additional charges for such for such infractions. Residents are responsible for the upkeep of their rooms. To help keep individual rooms and the community clean, residents can check out cleaning equipment and supplies at the area Conference Desk - this is shared equipment that should be returned after each use.

Maintenance and Repair

Repair and maintenance issues should be directed to the conference Housing Desk Services or on-call for urgent repairs when the desk is closed. Maintenance staff are available weekdays from 8am - 3:30pm, and can respond to most requests within two working days; emergency repairs will be handled the same day.

Fire Safety

The residence halls are equipped with excellent fire detection and alarm systems. Tampering with any of this equipment including fire extinguishers, heat/smoke detectors, or alarm boxes is strictly prohibited. When warranted, violators will be prosecuted and fined. At the sound of a fire alarm, all guests are required to leave the residence hall immediately and remain outside until the University Fire Department allows re-entry. As a fire safety measure, electric cooking appliances and candles are not allowed in the residence halls.

Upon checking into your room, please familiarize yourself with available exits and placement of fire alarm pull boxes. If you discover a fire, pull the alarm and immediately leave the building through the nearest exit; do not use elevators in the event of an emergency.

Student Safety & Conduct

Students staying in the Residence Halls are expected to abide by all University & Residence Hall Regulations (pdf)

Visitation 

Non-registered (non-paying) visitors are not allowed in or overnight in the residence halls due to other guest/resident privacy and safety reasons, with exception of approved medical aid), pre-approved group representative, or authorized to assist with guest move in/out. Hosts are responsible for the actions of their visitors and expected to remain with them at all times. Visitors cannot be in the building or room unaccompanied by registered guest. Conference participants are not permitted to enter the residence hall(s) of any group other than their own. Guests may not allow others to use their key/card to gain unauthorized access to buildings or rooms.

During this time of COVID-19, residents are no longer permitted to have non-resident guests visit their building or rooms. University policy prohibits conduct that threatens the health or safety of oneself or another by not following the county, state or federal government guidelines.